GDPR training plan: schedule, track, prove
The Processing Register module in the Adequacy software allows you to inventory, describe, and manage all your processing activities, whether as a controller or a processor. Included in Adequacy Start, it ensures the migration of your existing data and offers 348 ready-to-use industry templates as well as native completeness KPIs.
Harmonize your practices and centralize all your processing activities. Adequacy supports you from the migration of your existing data to the daily management of your register, with clear indicators and ready-to-use industry templates.
Included in Adequacy Start
348 industry-specific templates
Guaranteed data migration
Native completeness KPIs
Trusted by
Why choose the Adequacy processing register software?
Everything is in place to accelerate your processes and ensure the long-term viability of your register. The module is accessible via the Register / Processing menu. Included in Adequacy Start, it provides a complete environment to inventory, describe, and manage all your processing activities, whether you are acting as a data controller or a processor.
Migration of your existing data
Adequacy ensures an industrialized migration of your existing data from Excel, previous software, or paper formats. Build on what you already have without re-entering data.
Library of 348 processing record templates
Access 348 ready-to-use sector-specific processing records for HR, health, education, finance, and industry. Save time from day one.
Full register customization
Freely configure your repositories, stakeholders, purposes, data categories, and retention periods. Adequacy adapts to your organization.
Completion and freshness KPIs
Manage your register over time with clear indicators: completion rate per record, freshness alerts, and tracking of processing activities to be reviewed.
Configurable public register
Publish your public register by selecting which processing statuses to make visible, not just those that are approved.
A collaborative register
Involve your business stakeholders with integrated task management. Alerts and notifications ensure a collaborative and sustainable approach.
How should you organize your record of processing activities?
Adequacy structures your register along three complementary axes: legal (legal entities), organizational (structures, departments, BUs), and functional (areas of activity). This trilogy ensures a view tailored to each stakeholder, whether Group DPO, local DPO, or business contact.
This trilogy ensures a view tailored to each stakeholder, whether Group DPO, local DPO, or business contact. Whether you are a controller or a processor, the module adapts to your role and your specific regulatory obligations.
Organization across 3 axes: risk management, business continuity, supply chain security
Controller and processor registers distinct based on your role
Consolidated group view and views by entity simultaneously
Guided format suitable for non-GDPR experts
Configurable statuses: draft, in progress, approved, archived
348 ready-to-use processing record templates
Get started quickly: Adequacy provides a library of 348 model processing records, covering all sectors of activity, including healthcare, education, local government, industry, media, and finance. Each record is pre-filled with the most common purposes, data categories, legal bases, and retention periods.
Built-in input assistants guide you through every field, and automatic population from your repositories ensures data consistency. You enter information once, and it propagates everywhere.
348 sector-specific templates covering all areas of activity
Intelligent data entry assistants and contextual suggestions
Automatic population from your internal repositories
Sharing template records between subsidiaries and clients (external DPO)
Duplication and adaptation of existing records in one click
How do you keep your record of processing activities up to date?
Adequacy natively integrates completeness, freshness, and alert indicators to help you maintain your data quality over time, without extra effort. A register is only as valuable as it is up to date.
Every modification to a processing activity, every new DPIA conducted, or every approved record automatically enriches your dashboard and your annual DPO report.
Completeness rate calculated per record and aggregated
Freshness alerts for processing activities not reviewed in X months
Automatic detection processing activities requiring a DPIA
Alerts for inconsistencies: missing legal basis, missing retention period…
Data automatically feeding the annual DPO report
Record of processing activities: what Article 30 of the GDPR requires
Article 30 of the GDPR requires every controller and processor to maintain a record of processing activities. This document must be made available to the supervisory authority upon request, making it both a legal obligation and the first document examined during a CNIL audit.
Beyond the legal requirement, the register is the foundation of any compliance initiative: it allows you to identify high-risk processing requiring a DPIA, map data flows, detect inconsistencies, and inform your action plan. It is also proof of accountability. Adequacy was designed from the ground up to make this document a living, maintained, and actionable asset, not just something that is compliant on paper.
What Article 30 of the GDPR provides
Every controller and processor must maintain a record of processing activities. This register must be made available to the supervisory authority upon request. It covers purposes, categories of data subjects and data, recipients, transfers, and security measures.
CNIL recommendations
The CNIL recommends keeping the register up to date and including data from processors. It emphasizes the need for a register that is usable for audits, rather than one created solely to formally comply with the requirement.
The register during a CNIL audit
The register is systematically requested during CNIL audits, whether they are on-site or online. Its completeness, accuracy, and consistency are examined. An incomplete or obsolete register is a red flag for investigators.
How can you involve your business leads in updating the register?
Adequacy includes a built-in task management tool to delegate data entry and record updates to your business leads, complete with alerts, notifications, and centralized tracking. Maintaining a register shouldn't fall on just one person: make compliance a collective effort.
The module automatically detects if a processing activity requires a DPIA and generates the impact assessment by pre-filling data from the processing record. A significant time-saver that avoids duplicate data entry.
Task management integrated, delegate data entry to business departments
Alerts and notifications for records that need to be completed or reviewed
Automatic detection of processing activities requiring a DPIA
Automatic DPIA generation from the processing record
Synchronized updates between processing and impact assessment
FAQ - Processing Register Software
Who is required to maintain a processing register under the GDPR?
In principle, any organization with more than 250 employees is required to maintain a register (Art. 30 GDPR). Organizations with fewer than 250 employees are also subject to this if their processing activities are likely to result in a risk to the rights and freedoms of individuals, are not occasional, or involve sensitive data or criminal convictions. In practice, the vast majority of organizations are affected. Adequacy offers a register adapted to both scenarios: data controller and processor.
What must the processing register contain?
The register covers purposes, categories of individuals and data, recipients, transfers, and security measures. In Adequacy, each template record is pre-filled with the most common purposes, data categories, legal bases, and retention periods.
Does a processor also have to maintain a processing register?
Yes: the obligation to maintain a record of processing activities applies to both the data controller and the processor. Adequacy manages separate controller and processor registers depending on your role and adapts to your specific regulatory obligations.
What does the CNIL check in the processing register during an audit?
The register is systematically requested during CNIL audits, whether they are on-site or online. Its completeness, accuracy, and consistency are examined. An incomplete or outdated register is a red flag for investigators.
How does Adequacy handle the migration of my existing processing register?
Adequacy offers streamlined data migration from your existing format, whether it's an Excel spreadsheet, an export from previous software, or a structured format. The Adequacy team supports you throughout this migration process to ensure your existing data is integrated without any loss of information. This migration is included in the onboarding package and allows you to avoid starting from scratch by capitalizing on the work you have already done.
How does the library of 348 industry-specific processing records work?
The Adequacy library contains 348 template processing records, categorized by industry (healthcare, education, public sector, HR, marketing, industry, finance, etc.). Each record is pre-filled with the most common elements, such as purposes, data categories, legal bases, and retention periods, which you then adapt to your specific context. These templates help significantly accelerate the initial inventory of processing activities and ensure a baseline of consistency for teams that are not GDPR experts.
Does the Processing Register module automatically detect processing activities that require a DPIA?
Yes. Adequacy includes an assistant that analyzes the characteristics of each processing activity, data categories, volume of individuals, and nature of operations, and alerts you when a Data Protection Impact Assessment (DPIA) is likely required. The module then allows you to launch the DPIA generation by automatically pre-filling data from the processing record, thus avoiding duplicate entries. Both documents remain synchronized: any change to the processing activity is reflected in the associated assessment.
Can we manage the records of multiple legal entities in the same space?
Yes. Adequacy is natively designed for multi-entity management. You can manage multiple legal entities, subsidiaries, or branches in a single space, with a consolidated group view and distinct views for each entity. Permissions allow you to precisely define who has access to which entities and modules. The Local Administration add-on also allows you to designate local administrators for each entity to decentralize management.
Can the Adequacy Record of Processing Activities be published for data subjects?
Yes. Adequacy offers a configurable Public Register module. You choose which processing statuses to make visible, rather than just "approved" processes as was the default. This allows you to tailor the visibility of your register to your transparency policy, whether it is a public register accessible to everyone or a restricted version reserved for specific stakeholders.