AI Governance: structure your decision-making body
Implementing effective AI governance goes far beyond drafting a charter. It means establishing a formal AI governance committee that deliberates, documents every decision, and maintains a clear list of approved AI use cases. The Adequacy module formalizes your AI governance committee — from session planning to publishing your organization's AI usage policy.
Scheduled and archived committees
Decisions tracked per use case
AI policy export
Available on demand
They trust us
From informal AI oversight to a formal decision-making body
The module is available under AI Act / AI Governance, included in the Expert plan upon activation. It covers the full lifecycle: AI governance committee agendas, use-case-by-use-case deliberations, decision history, and publication of the approved AI registry.
AI Governance committee scheduling
Create and schedule your committee sessions with their date, participants, and agenda. Every AI governance committee is archived and accessible at any time.
Agenda by use case
Add the AI use cases to be reviewed to each session's agenda. The AI governance body issues a formal ruling on each one.
Formal deliberation and decision
For every use case submitted to the committee, a formal decision is recorded — approved or rejected — documented with the date, context, and participants.
AI governance decision history
All decisions made across successive committees are visible within each use case record, as a fully consultable chronological history.
Consolidated AI portfolio view
Extract the latest AI governance decision status for every use case in one click. Consolidated view of approved / rejected / pending cases.
AI usage policy publication
Generate and publish the list of AI use cases approved by your governance body, ready to feed your internal policy or share with stakeholders.
Structure your AI governance committees in a dedicated agenda
Session management is available under AI Act / AI Governance. There, you create your committees, define participants, and build the agenda by selecting which AI use cases will be reviewed at each session of your governance body.
Every AI governance committee is archived with all decisions issued. This session-by-session structure mirrors how organizations actually deploy AI: in a structured, progressive way.
Create committees with date, participants, and agenda
Select AI use cases to add to the agenda
Access all past and upcoming sessions
Review the minutes of every committee
Consolidated AI governance status per use case
Deliberate use case by use case, with full traceability
Within each session, the AI governance body reviews the use cases on the agenda. For each one, participants deliberate and issue a formal decision — approved, rejected, or deferred — instantly archived with its date and context.
The full decision history is accessible from each AI use case record. If the same case is submitted to multiple successive committees, all rulings appear in a chronological history.
Formal deliberation for every use case on the agenda
Dated decision with participants and committee context
Decision history accessible directly from the use case record
Option to defer a case to the next governance committee
End-to-end traceability for internal and external audits
Publish your list of approved use cases in one click
The module automatically extracts the latest decision status from your AI governance body for every use case. This summary instantly produces the list of AI systems approved by your organization.
This list is a cornerstone of your AI usage policy: it brings full transparency to your governance decisions and can be published internally or shared with stakeholders and supervisory authorities.
Automatic extraction of the latest status per use case
Consolidated view: approved / rejected / pending
Export the approved list for internal or external distribution
Directly feeds your AI governance policy
Historical record of status changes over time
EU AI Act: why formalize your AI Governance?
The European AI Act requires organizations deploying high-risk AI systems to implement robust AI governance mechanisms: appointing accountable roles, maintaining registries, and documenting deployment decisions (Article 9 — risk management, Article 14 — human oversight).
Beyond legal obligations, ethical charters and CNIL recommendations all point toward dedicated AI governance bodies. Adequacy supports these processes regardless of your maturity level.
Adequacy AI Governance is designed to formalize and operationalize these decision-making processes — whether you are running your first ad-hoc committee or already operating a structured AI governance body. The module adapts to your organization.
EU AI Act — Articles 9 & 14: AI governance of high-risk systems
Organizations deploying high-risk AI systems must document deployment decisions, maintain a registry, and appoint accountable roles within their AI governance body. Committee traceability directly addresses these requirements.
CNIL recommendations: AI governance bodies complementing GDPR
The CNIL recommends establishing internal AI governance bodies to oversee AI deployment, complementing GDPR obligations — including DPIAs, registries, and accountability.
AI usage policy & ethical charters: transparency of your AI governance
Publishing the list of AI systems approved by your governance body sends a strong transparency signal to employees, partners, and supervisory authorities — and is an increasingly common expectation in both public and private tenders.
Every AI governance decision is archived
Within each use case record, the module displays all decisions issued by successive AI governance committees — with the date, the decision, associated conditions, and the committee that ruled.
This chronological traceability documents the evolution of your governance position: a case rejected and later re-examined after improvement, a case approved with conditions, or one re-assessed following a regulatory change. It can also feed into your annual DPO report.
Complete history per use case, accessible from the record
Date, decision, and committee for every entry
Conditions and reservations attached to each decision
Track changes over time for a single use case
Exportable for audit or external reporting
FAQ - AI Governance, Decision-Making Bodies, and AI Act Compliance
An AI governance body — often called an AI governance committee — is an internal authority bringing together the DPO, CISO, leadership, and business stakeholders to deliberate on the deployment of every AI system or use case. It centralizes decisions, aligns them with strategy and regulatory obligations, and produces traceability that proves valuable during audits. The EU AI Act reinforces the value of such bodies (Articles 9 and 14).
Accessible under AI Act / AI Governance, you create an AI governance committee, set its date and participants, then add use cases to the agenda. Each case receives a decision from the body — approved, rejected, or deferred — instantly archived. At any time, you can extract the list of approved cases to feed your AI usage policy.
Yes. The AI Governance module relies on the AI use case registry declared in Adequacy. Cases added to a committee agenda come directly from your workspace. Decisions issued by the governance body are visible in each record, ensuring full consistency between your AI registry and your governance process.
Oui. Adequacy distingue les cas d'usages internes (déployés par l'organisation pour ses propres besoins) et les cas d'usages externes (notamment pour les éditeurs de solutions IA). Ces deux types peuvent être soumis au même comité de gouvernance IA, chacun avec son contexte propre et son propre suivi.
Yes. Adequacy distinguishes between internal use cases (deployed by your organization for its own needs) and external use cases (typically for AI solution vendors). Both can be submitted to the same AI governance committee, each with its own context and tracking.
The module is available in the Adequacy Expert plan, on demand. If you already have an Expert account, contact support to activate it. Otherwise, request a demo to explore the full Expert offering, including AI governance and the other AI Act modules. including AI governance and the other AI Act modules.
The EU AI Act requires documented deployment decisions for high-risk systems, appointed accountable roles, and a maintained register (Articles 9 and 14). The module delivers traceability of your AI governance decisions, archived with date, context, and participants. Combined with impact assessments and other AI Act modules, it forms a cornerstone of your compliance framework.